Creating a summary table from multiple PivotTables using VBA involves automating Excel to combine the data from several PivotTables into one consolidated table. Here’s a step-by-step guide to help you accomplish this:
Step 1: Prepare Your Environment
Before writing your VBA code, ensure that:
- All PivotTables you want to summarize are created and named appropriately.
- You identify their location in terms of worksheet names and cell references.
Step 2: Write VBA Code to Consolidate Data
- Open the VBA Editor:
- Press `ALT + F11` in Excel.
- Insert a New Module:
- Right-click on any of the items listed under your workbook in the “VBAProject” pane.
- Select `Insert` > `Module`.
- Write the VBA Code:
Here’s an example of VBA code to consolidate data from multiple PivotTables:
Sub CreateSummaryFromPivotTables()
Dim wsSummary As Worksheet
Dim ws As Worksheet
Dim pvt As PivotTable
Dim rngSource As Range
Dim rngTarget As Range
Dim lastRow As Long
Dim lastCol As Long
Dim summaryStartCell As Range
' Create or clear a summary worksheet
On Error Resume Next
Set wsSummary = ThisWorkbook.Worksheets("Summary")
If wsSummary Is Nothing Then
Set wsSummary = ThisWorkbook.Worksheets.Add
wsSummary.Name = "Summary"
End If
wsSummary.Cells.Clear
On Error GoTo 0
' Set the starting cell for the summary table
Set summaryStartCell = wsSummary.Range("A1")
' Loop through each worksheet
For Each ws In ThisWorkbook.Worksheets
' Loop through all PivotTables in the worksheet
For Each pvt In ws.PivotTables
' Identify the data range of the PivotTable
With pvt.TableRange1
lastRow = .Rows.Count
lastCol = .Columns.Count
Set rngSource = .Resize(lastRow, lastCol)
End With
' Find the next available row in the summary sheet
If IsEmpty(summaryStartCell) Then
Set rngTarget = summaryStartCell
Else
Set rngTarget = wsSummary.Cells(wsSummary.Rows.Count, "A").End(xlUp).Offset(1, 0)
End If
' Copy the PivotTable data to the summary sheet
rngSource.Copy rngTarget
' Optional: Add a separator row for readability
Application.CutCopyMode = False
rngTarget.Offset(lastRow).EntireRow.Insert
Next pvt
Next ws
MsgBox "Summary table has been created successfully!", vbInformation
End Sub
Step 3: Run the VBA Code
- Save your workbook as a macro-enabled workbook (*.xlsm).
- In the VBA editor, with the module containing your code open, press `F5` or go to `Run` > `Run Sub/UserForm` to execute the code.
Step 4: Final Adjustments
- After running the code, check the “Summary” sheet. Make adjustments such as formatting if necessary.
- Ensure that the data aligns as expected, particularly if there are headers in each PivotTable.
Tips:
- This code assumes that each PivotTable has consistent column headers for proper consolidation.
- Consider adding checks to handle situations where PivotTable structures vary.
- Customize the separator row or other stylistic elements to suit your reporting needs.
With this setup, you should be able to consolidate data from multiple PivotTables into a single comprehensive summary table in Excel using VBA.
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