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The `VALUETOTEXT` function in Excel is used to convert any given value into text. This function is particularly useful when you want to display the data as text regardless of its original format, whether it’s a number, date, or formula. Here’s how you can use it:
Syntax
VALUETOTEXT(value, [format])
- value: This is the required argument. It is the value you want to convert to text. This can be any type of value: text, number, formula result, etc.
- format: This is an optional argument. When omitted, the function returns numbers as they are displayed in a cell, including commas, decimals, currency symbols, etc. If you use `1` for the format, the function will return numbers in a more precise textual representation.
Example Usage
- Basic Example
- Suppose you have the number `1234.56` in cell A1.
- The formula `=VALUETOTEXT(A1)` would return the text `”1234.56″`.
- With Format Argument
- Using the same number in A1, the formula `=VALUETOTEXT(A1, 1)` could return `”1234.56″` or a similar precise format, depending on the specific functionality of the detailed format.
- Converting Date
- If `A2` contains a date, for example, `2023-10-21`, the formula `=VALUETOTEXT(A2)` would return it as text like `”2023-10-21″`.
- Formula Result
- If you have a formula like `=SUM(10, 20)` in A3, applying `=VALUETOTEXT(A3)` will return `”30″` as text.
Considerations
- The `VALUETOTEXT` function can be particularly useful when you want to prevent Excel from auto-formatting numbers (e.g., converting them to date or scientific notation) when exporting or sharing data.
- Note that the `VALUETOTEXT` function is available in Excel 365 and potentially newer versions. If you are using an older version of Excel, you might not have this function available.
Incorporate this function whenever you need to ensure that your data is interpreted as text for consistency or exporting purposes.